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How I actually save 15+ hours a week using AI
I finally opened up about things I’ve never talked about on the internet on this podcast...
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How I actually save 15+ hours a week using AI
People assume I have a huge team or crazy budget because of how much I get done.
Nope.
I don’t have assistants.
I don’t outsource most things.
I’m not working 18-hour days.
I run a media company, a venture fund, a community, and I create content daily.
Which is A LOT. My brain should be the bottleneck…but it isn’t.
Why?
Because I refuse to waste my brain on tasks AI can do for me.
Everyone thinks the secret is “use ChatGPT.”
It’s not.
ChatGPT can think—but it can’t do.
It won’t send the email.
It won’t update the spreadsheet.
It won’t schedule the follow-up or organize your files, or repurpose your content.
I save 15+ hours every week because AI actually runs inside my business systems — and here’s the real unlock: Zapier connects to all the tools I use, automating my operations like a breeze.
Here’s how the setup works:
✅ When someone fills out a form or DMs “interested,” AI writes a personalized reply, tags them in my CRM, and schedules a follow-up.
✅ My meeting notes summarize themselves and send action items to the right people.
✅ I write something once, and AI turns it into an email, LinkedIn post, caption, tweet, and brief.
✅ Files, spreadsheets, and tasks organize themselves in the background.
✅ Follow-ups I would’ve forgotten? Already drafted and sent.
This is how I scale without burning out.
Not by working more hours, but by removing myself from the repetitive ones.
Zapier is the bridge between my ideas and action—connecting AI to my email, Slack, Airtable, Notion, social, and calendar so things don’t just get written… they get done.
You don’t need more people. You need better systems. Automation is your team.
👉 If you want an easy win, start with this Zapier template that uses AI to summarize your meetings and send action items automatically.
(It's the one that saved me HOURS immediately.)